30-country ERP rollout saves over $200k in first-phase consulting effort
A global ERP rollout across 30 countries required two months of discovery, requirements documentation, and fit-gap validation before build could begin.
The programme was led by 10 consultants and involved country-level discovery workshops, structured requirements capture, and fit-gap assessment against the standard ERP solution.
Using Qavren, the team reduced the manual effort required to convert workshop outputs into structured requirements and fit-gap artefacts, saving over $200k in the first phase of the programme.
First-phase commercial impact
Traditional first-phase cost:
$360,000
Estimated Qavren-enabled saving:
$200,000+
Estimated consultant days avoided:
222 days
Programme scope:
30-country ERP rollout
The challenge
The rollout team needed to support a multi-country ERP deployment using a standardised global template.
Each country required discovery workshops, requirements capture, documentation, and validation of fit-gap decisions against the out-of-the-box ERP solution.
The process created three major challenges:
High consulting effort across the first two months of the programme.
Large volumes of workshop outputs requiring manual documentation.
Inconsistent requirements and fit-gap outputs across countries, consultants, and workstreams.
Traditional approach
The first phase required approximately two months of consultant-led discovery, requirements documentation, and fit-gap validation.
The programme involved:
- 30 countries
- 10 consultants
- 12–15 hours of discovery workshops per country
- Requirements documentation after each workshop cycle
- Fit-gap validation against the standard ERP solution
- Consultant day rate of $900
Estimated first-phase consulting cost:
- 10 consultants × 8 weeks × 5 days = 400 consultant days
- 400 consultant days × $900 = $360,000
Qavren approach
Qavren was used to accelerate the manual translation layer between workshops and delivery.
Workshop transcripts, questionnaires, and consultant inputs were converted into structured requirements.
Requirements were prepared for review, refinement, and approval.
Fit-gap outputs were supported with structured reasoning and validation prompts.
Approved outputs could be aligned with delivery artefacts and Azure DevOps-ready backlog items.
The consultants remained in control throughout the process, reviewing and validating outputs before they were used.
Result
The programme avoided over $200,000 in first-phase consulting effort.
That equates to approximately:
- 222 consultant days saved
- Over 55% reduction in first-phase consulting cost
- Faster conversion from discovery to delivery-ready outputs
- More consistent requirements and fit-gap documentation across countries
- Improved governance through structured review and approval
Built for Consistency at Scale
For a 30-country ERP rollout, the value of Qavren is not only speed. It is consistency, governance, and repeatability.
Qavren helps delivery teams reduce the manual documentation burden while improving the quality and traceability of the outputs used to drive implementation.
